Casual to Permanent — Employee Acceptance
A casual employee’s written acceptance of their employer’s agreement to make them full-time or part-time, with the start date and terms confirmed.
Details
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Thank you for your letter of [date] agreeing to change my employment as [role] from casual to part-time employment. I accept the change on the terms below.
| Type of employment | Part-time employment |
| Starts from | [date] |
| Ordinary hours | [hours and pattern] |
| Classification | — |
| Base rate | $ [amount] |
I understand that casual loading will stop from the start date, and that from then I will have the paid leave and other entitlements that go with part-time employment.
Please send me an updated written statement of my terms of employment. Thank you for agreeing to the change.
What is a Casual to Permanent — Employee Acceptance?
A casual conversion acceptance letter is the employee's written reply when an employer agrees — or offers — to move them from casual to full-time or part-time employment. It confirms that the employee accepts, pins down the date the change takes effect and the terms that come with it, and gives both sides one record that the arrangement is settled.
In Australia most changes from casual to permanent employment now start with the employee: the employee gives written notice, and the employer answers in writing. When the answer is yes, the employer's letter should say whether the job becomes full-time or part-time, the hours and the start date. The employee's acceptance closes the exchange, and it is the moment to raise anything in those terms that is not what was agreed.
Some employers also offer permanent work on their own initiative, or under an award or enterprise agreement. The same letter works as an acceptance of that offer. Either way, it should repeat the key terms — type of employment, ordinary hours and their pattern, classification, base rate and start date — so there is one document showing what the employee agreed to.
Moving to permanent employment changes pay and entitlements. Casual loading stops, and paid annual leave, personal leave, notice of termination and, where it applies, redundancy pay begin. Service as a casual generally counts towards continuous service, but it is worth confirming how the employer will treat it. The rules changed in 2024 and 2025, so check the current Fair Work Ombudsman guidance if anything in the offer is unclear.
What to put in a Casual to Permanent — Employee Acceptance
These are the details this template asks for. Anything left blank is marked in red on the preview so you can see what is still missing.
| Field | What goes in it |
|---|---|
| Your name | For example: Liam Beckett |
| Your address | For example: 14 Harkness Street, Newtown NSW 2042 |
| Employer | For example: Harbour Freight Services Pty Ltd |
| Employer address | For example: Unit 6, 22 Bourke Road, Alexandria NSW 2015 |
| Manager’s name optional | For example: Sarah Okafor, Operations Manager |
| Your role | For example: Warehouse Storeperson |
| Date of your employer’s letter | Free text |
| Changing to | Free text |
| First pay period the change applies from | Free text |
| New ordinary hours | For example: 34 hours a week, Monday to Thursday, 7.00am to 3.30pm |
| Classification under the award or agreement optional | For example: Storeworker Grade 2, Storage Services and Wholesale Award 2020 |
| New base rate (casual loading no longer applies) | For example: 32.40 per hour |
| Anything in their letter that is not what you agreed optional | Leave blank if the terms are right |
How to write a Casual to Permanent — Employee Acceptance
Reply in writing, and promptly
Answer the employer's letter in writing rather than just saying yes in passing. A dated written acceptance is what shows the change was agreed and when, and replying promptly keeps the start date from slipping.
Name the type of employment and the start date
Say whether you are accepting full-time or part-time employment and the date it starts. If the employer's letter gave a date, repeat it; if not, propose one — often the start of the next pay period.
Confirm the hours, classification and pay
Restate your ordinary hours and their pattern, your classification or level, and your base rate. For part-time work, the agreed days and times matter as much as the total, so write them down.
Raise anything that does not match
If the terms in the employer's letter are not what you discussed — fewer hours, a different role, a lower rate — say so here, politely and specifically, before the change takes effect. It is much harder to reopen once you have started.
Sign it and keep a copy
Sign and date the letter and keep a copy with the employer's letter. Ask for an updated written contract or statement of your terms if the employer has not already given you one.
Common mistakes
- Accepting only in conversation, and having nothing in writing that shows the hours or start date agreed.
- Not checking the new base rate, so the loss of casual loading comes as a surprise on the first permanent pay.
- Leaving the pattern of part-time hours unstated, so rosters later drift from what was agreed.
- Signing an acceptance that repeats terms you did not agree to, instead of raising the difference first.
- Not asking how your casual service will count towards leave and other service-based entitlements.
Frequently asked questions
Do I need to accept a casual conversion in writing?
It is strongly advisable. The employer's agreement should be in writing, and a written acceptance gives you a dated record of the type of employment, hours and start date you agreed to.
Can I accept part-time instead of full-time?
The terms are agreed between you and your employer. If you are offered full-time and want part-time, or the other way round, say so in your reply and agree the hours before you accept.
Will my pay go down after converting?
Your base rate usually stays the same, but casual loading stops, so your hourly pay can fall even though you gain paid leave and other permanent entitlements. Check the figures in the employer's letter before you accept.
What if I change my mind later?
Once you have accepted and the change has taken effect, going back to casual work needs a new agreement with your employer. If you are unsure, raise your questions before you sign.
Where can I check the current rules?
The Fair Work Ombudsman publishes the current rules on casual employees changing to permanent employment, including the employee choice pathway introduced in 2024 and 2025. Check it, or your award or enterprise agreement, if anything in the offer is unclear.
This page explains general practice and is not legal advice. Requirements differ between countries and, in some cases, between states — check what applies where the document will be used.