Application for Duplicate Mark Sheet
Asks the school, college or board for a duplicate mark sheet when the original is lost or damaged.
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Dear Sir / Madam,
I appeared for the [examination] held in [month and year] with Roll No. [roll no.].
My original mark sheet has been [lost or damaged]. I request you to kindly issue a duplicate mark sheet.
I will submit any documents and fee required for issuing the duplicate.
What is an Application for Duplicate Mark Sheet?
An application for a duplicate mark sheet asks your school, college, university or board to issue a fresh copy of a mark sheet that has been lost or damaged. Admission offices, employers and verification agencies often want to see the original, and a photocopy or a phone photo is not always accepted. The application tells the examination office which result to trace and why you need a duplicate, and lists the documents you are enclosing. Fill in the form on this page, or adapt one of the sample applications below.
Students and former students apply when the original mark sheet has been lost while travelling, misplaced during a house move, damaged by water, or torn so badly that it can no longer be read. The loss usually comes to light when the mark sheet is asked for: at an admission, a job offer, a document verification or a scholarship check. School students apply for Class X or XII mark sheets, and college and university students for semester or year mark sheets, which in some states are called marks memos.
Procedures, fees and documents differ by board and university, and so does the office you apply to. CBSE and each State board set their own procedure for duplicate documents, which may be online, through a regional office or through your school, and universities usually handle requests at the examination branch, sometimes through your college. For a lost mark sheet, some ask for a police complaint or lost-document report, an affidavit on stamp paper or a newspaper advertisement; for a damaged one, they usually want the damaged original back. Check the board’s or university’s own website, or ask the examination branch, before you apply.
A duplicate mark sheet is a fresh copy of the same result, issued by the body that issued the original. It does not change your marks and is not a re-evaluation or a correction: if a detail on the original was wrong, such as the spelling of your name, that needs a separate correction request. Some boards print ‘Duplicate’ on the new copy. For some boards, universities and years, a digital mark sheet is also available through DigiLocker; whether a digital copy is accepted is up to the office asking for it.
What to put in an Application for Duplicate Mark Sheet
These are the details this template asks for. Anything left blank is marked in red on the preview so you can see what is still missing.
| Field | What goes in it |
|---|---|
| Addressed to | Free text |
| Institution name | For example: Andhra Christian College |
| Organisation address | For example: 1420 Kinnear Road, Columbus, OH 43212 |
| Examination | For example: Class XII (Senior Secondary) Examination |
| Month and year of the exam | For example: March 2024 |
| Roll / register no. | For example: 20B41A0512 |
| What happened to the original | Free text |
| What you are enclosing optional | One item per line — check what your board asks for |
| Issued to (full name) | For example: James Whitfield |
How to write an application for a duplicate mark sheet
Find out where to apply
Check the board’s or university’s website, or ask your school or college office, whether duplicate mark sheets are requested online, through the institution, or at the examination branch or regional office. Then choose the addressee: the Principal of your school or college, the Controller of Examinations of the university, or the Regional Officer of the board. Write the name and address of that office exactly as published.
Identify the examination exactly
Name the examination as it appears on the mark sheet, for example ‘Class XII (Senior Secondary) Examination’ or ‘B.Sc. Semester V Examination’, with the month and year it was held and your roll number. The office searches its records by these details, so copy them from an old photocopy, the admit card or a result printout if you have one. If you cannot find the roll number, ask the office how else it can trace your record.
Say what happened to the original
Choose what happened: lost while travelling, misplaced during a house move, damaged by water, or torn and no longer legible. Keep it short and true, because some boards ask you to repeat the same facts in an affidavit. If the mark sheet was lost, ask whether a police complaint or an online lost-document report is needed. If it was damaged, keep the damaged original, because offices often ask you to hand it in.
List what you are enclosing
Enter one item per line: a photocopy of the lost mark sheet if you have one, a copy of the police complaint, an affidavit, a newspaper advertisement, your identity proof and the fee receipt, depending on what your board or university asks for. The letter lists them in one sentence. If you leave this blank, the letter says instead that you will submit whatever documents and fee are required.
Sign, submit and keep a record
Date the application and sign it with your full name as it appears on the mark sheet. Keep a photocopy of the whole set, and ask for an acknowledgement or application number when you hand it in. When the duplicate arrives, check your name, roll number, marks and examination details before you leave the counter. Then scan all your mark sheets and keep the copies safe, so a future loss is easier to handle.
Sample application for duplicate mark sheet
Two sample applications: one through the school Principal for a lost Class XII mark sheet, and one to a university’s Controller of Examinations for a damaged semester mark sheet. Check what your board or university asks you to enclose before you send yours.
Application for duplicate mark sheet (lost Class XII mark sheet)
Date: 19 October 2026
To,
The Principal
Sunrise Public School
Civil Lines, Nagpur 440001
Subject: Application for a duplicate mark sheet
Dear Sir / Madam,
I appeared for the Class XII (Senior Secondary) Examination held in March 2024 with Roll No. 21409876.
My original mark sheet has been lost while travelling. I request you to kindly issue a duplicate mark sheet.
I enclose the following: a photocopy of the lost mark sheet; a copy of the police complaint; the fee receipt.
Yours faithfully,
Kavya Reddy
Application for duplicate mark sheet (damaged semester mark sheet)
Date: 11 November 2026
To,
The Controller of Examinations
Lakeview University
Uppal, Hyderabad 500039
Subject: Application for a duplicate mark sheet
Dear Sir / Madam,
I appeared for the B.Sc. Semester V Examination held in November 2025 with Roll No. LU2408813.
My original mark sheet has been damaged by water. I request you to kindly issue a duplicate mark sheet.
I enclose the following: the damaged original mark sheet; a copy of my college identity card; the fee receipt.
Yours faithfully,
Harika Reddy
Common mistakes
- Writing to your school when the board takes duplicate requests only online or at its regional office, or the other way round, so the letter waits in the wrong place.
- Getting the examination name, year or roll number wrong, so the record search fails and the office returns the application and asks for the correct details.
- Leaving out the police complaint, affidavit or newspaper advertisement your board requires for a lost mark sheet, so the application is held as incomplete.
- Throwing away a damaged mark sheet when the board wants the damaged original handed in with the application, which can delay the duplicate.
- Applying only when an admission or job deadline is days away, when tracing an older record and issuing a duplicate can take much longer than that.
Frequently asked questions
How do I get a duplicate mark sheet?
Apply to the body that issued the original: your board, through its website, a regional office or your school, or your university’s examination branch, sometimes through your college. Give the examination, the month and year and your roll number, say what happened to the original, and enclose the documents and fee the board or university asks for. Check its website first, because the procedure and fee differ from one board or university to another.
What documents are needed for a duplicate mark sheet?
It depends on the board or university. Common requirements are an application or form, a photocopy of the lost mark sheet if you have one, identity proof, the fee receipt and, for a lost mark sheet, a police complaint or lost-document report, an affidavit or a newspaper advertisement. For a damaged mark sheet, the damaged original is usually handed in. Check the list on the board’s or university’s website before you apply.
How do I write an application for a duplicate mark sheet?
Address it to the Principal, the Controller of Examinations or the board’s Regional Officer, as your board or university requires. Give the examination, the month and year it was held and your roll number, then say what happened to the original — lost, misplaced or damaged — and request a duplicate. List the documents you enclose, sign with your full name as on the mark sheet, and keep a copy of everything you submit.
Is a police complaint needed for a lost mark sheet?
Some boards and universities ask for one, or for an online lost-document report, before they issue a duplicate for a lost mark sheet; others accept an affidavit, and a damaged mark sheet usually needs neither. Check the duplicate document rules on your board’s or university’s website. In some states you can report a lost document to the police online and print the report to attach.
How long does it take to get a duplicate mark sheet?
It varies by board and university, and with the age of the record. A recent result can sometimes be reissued quickly, while an older one may take longer to trace, especially if the request goes through a school or college first. Ask when you apply and keep the acknowledgement. If you need the mark sheet sooner for an admission or a job, ask the office whether it can give you a letter confirming that you have applied.
Is a duplicate mark sheet valid for admission and jobs?
Generally, yes. A duplicate is issued by the same board or university from its own records and carries the same result, so it can be used where the original was needed. Some boards mark it as a duplicate, and a university or employer may verify it directly with the issuing body. Keep it as carefully as the original, and keep scanned copies of all your mark sheets.
Can I get my mark sheet from DigiLocker instead?
Possibly. Some boards and universities issue digital mark sheets through DigiLocker, the government’s digital document service, for certain years. If yours is available, you can save a copy without applying for a duplicate. Whether a digital copy is accepted is up to the college, employer or office asking for it, so check with them first; some still want a printed original or duplicate from the board or university.
This page explains general practice and is not legal advice. Requirements differ between countries and, in some cases, between states — check what applies where the document will be used.